Registration
The following forms should only be completed by teachers or administrative staff of participating schools.
The Google Forms (except for Form 0) will require you to sign in using the ID provided with your invitation letter.
The Google Forms (except for Form 0) will require you to sign in using the ID provided with your invitation letter.
Form 0 - Letter of Participation
Deadline: April 30, 2024
Deadline: April 30, 2024
This form is to be filled out and submitted by schools who will participate in JSSF 2024. Download the necessary Letter of Participation PDF and complete it before filling out the form, as you will be asked to upload it.
Form 1 - Registration Form
Deadline: [Pending]
Deadline: [Pending]
Please prepare and provide information for the chaperoning teacher, principal, and students from your school that will be joining JSSF 2024.
Please do not submit forms for each student individually.
Name
Age and High School Grade Level (student participants only)
Special Dietary Needs / Allergies
You will also be asked to provide information about oral presentations and project posters your school will present at JSSF 2024. Abstracts will be submitted via Form 4.
The Microsoft Word DOC below is only for schools requiring VISA applications to enter Japan. You should submit it while completing the main Google Form. You can confirm whether or not participants from your school will require a VISA by visiting the Ministry of Foreign Affairs of Japan website.
Form 2 - Teachers' Session / Commentator Form
Deadline: [Pending]
Deadline: [Pending]
Please let us know if we can have a participating educator from your school make a presentation at Teachers’ Session, as well as if we could have them be a commentator at the Oral Research Project Presentation.
Teachers' Session:
This will be an opportunity for participating teachers to share their experiences in an informal discussion. The theme for this session is will be announce when we update Form 2. This session is sure to be rewarding for all involved. The length of presentation should be up to 10 minutes.Oral Research Project Presentation Commentators:
Students will be delivering their research project presentations. It is very meaningful for students to get feedback from experts in the field they have talked about. We would therefore like to ask participating teachers to volunteer to be commentators at one of the venues.
Form 3 - Cultural Exchange Details
Deadline: [Pending]
Deadline: [Pending]
Please let us know if your school would like to present at either the cultural exchange event (cultural exchange booths) or the cultural presentations.
Culture Exchange Booths:
Schools that wish to participate will be given a booth to share the culture and lifestyle of their country. We look forward to having many schools sign up, as learning about each other's culture will help build a foundation for future cross-national cooperation. Students are encouraged but not required to bring traditional games, cultural items, and/or traditional costumes, etc. Please note, that you must prepare and bring any and all materials needed.Cultural Presentation
We are also looking for approximately 5 schools to present a dance, song, or similar performance on stage. Presentations will be approximately 5 minutes in length. Please note that if there are too many applicants, we may not be able to have all the schools give a performance.
Form 4 - Oral Presentation Abstract
Deadline: [Pending]
Deadline: [Pending]
Please provide the following information about the oral presentation your school will give:
Name(s) of Presenter(s)
Presentation Title
Category of Research
Abstract (approximately 200 words)
The information provided should match the Registration Form (Form 1). If there are any changes, please indicate that at the end of the form.
Form 5 - Activity Preference Form
Deadline: [Pending]
Deadline: [Pending]
Please complete this form to share your participants preferences for the Science Talk, Science Zone, and Industrial Tour events. Educators are asked to also state their preferences for the Industrial Tour.
Things to keep in mind before you begin to fill out this form:
You will be asked to select three choices for each participant for each event (Science Talk, Science Zone, and Industrial Tour). Educators are only required to state preferences for the Industrial Tour. The form will ask you to rank choices from the 1st Choice to 3rd Choice.
It is our desire that everyone will be given one of their top choices, although regrettably, due to limited availability in some cases, other options may be selected. We ask for your understanding.
If we do not get the form by the deadline, we will assign the activities for your participants ourselves.
Form 6 - Flight Information Details
Deadline: [Pending]
Deadline: [Pending]
Participating schools will be responsible for organizing and financing their own flights to and from Kansai International Airport (KIX). Please share the details of your arrival and departure flights with us. If you have multiple groups travelling, please submit this form once for each group of travelers.
While arranging flights, please keep the following five points in mind:
Please arrive on November 1st in Japan. If for certain circumstances you will arrive on a day other than November 1st, the transportation to the accommodation will be your responsibility.
Please depart on November 7th in Japan. If for certain circumstances you will depart on a day other than November 7th, the transportation to the airport will be your responsibility, except in the case of schools that have extended stays arranged by Ritsumeikan.
We ask that schools arrange for their flights to arrive and depart from Kansai International Airport. Kansai Airport is about two hours away from the accommodation. If you request assistance, we will arrange local transportation according to your arrival / departure time and for the arrival. Our staff will be waiting for you at the arrival gate of Kansai airport to pick up your group.
Schools arriving at other airports throughout Japan will need to obtain and finance their own transportation to the venue.
Groups arriving before November 1st or leaving after November 7th should make their own hotel arrangements for those dates.
Form 7 - Consent to Use of Images & Confirmation of Traveler's Insurance
Deadline: [Pending]
Deadline: [Pending]
Please have each participant from your school (both educators and students) sign and complete the "Consent to Use of Images & Confirmation of Traveler's Insurance" downloadable PDF. After you have collected all of the forms for your school, please scan them and submit them in PDF format by completing the Google Form below.
We would greatly appreciate if you combined all the forms from your school into one PDF before submission.
Domestic schools (those based in Japan) can ignore the section labeled "Confirmation of Traveler's Insurance on the PDF form.